Home Instead Success Story
How a Home Instead franchise attended to its increasing demand and real-time scheduling needs with ClearDesk.
Some of the biggest challenges in the Senior Care industry are:
RECRUITING highly-skilled, qualified caregivers
SCHEDULING these caregivers appropriately to cover every customer’s needs
With over 1200 offices worldwide, Home Instead is familiar with these industry struggles.
The challenges kept increasing as the company grew. Therefore, the owner of a Home Instead franchise in California approached ClearDesk to find the best solution.
After an initial discovery call, we identified the drivers of his two main concerns:
The business demand was greater than what the recruitment team could handle, which was straining the Human Resources Manager, that couldn’t manage the pipeline on her own anymore.
Real-time scheduling and assigning the appropriate caregiver, especially after-hours, was a challenge. The scheduler had to be on-call most days after her work shift and was unable to assign the best caregiver to each senior.
We decided the best approach was to assign a new remote team member to each of the struggling areas of the business.
We needed to hire a recruiter and a scheduler.
CRITERIA - We worked with the Home Instead team to build a criteria list and profile for each of these roles. With that, we then worked on a training program specific to the needs of the Home Instead franchise.
TRAINING - The Home Instead training program was built to ensure the remote team member’s success in their roles. It included the tools and terms they needed to know to understand how Home Instead operates and be immediately onboarded.
We recruited the two remote team members, Roanne and Marian, within eight business days. They both engaged in the ClearDesk Strong Start Program and the Home Instead Training. Within two weeks, they were fully onboarded and off to the races.
ONBOARDING + SUCCESS KPI's - They both engaged in the ClearDesk Strong Start Program and the Home Instead Training. Within two weeks, they were fully onboarded and off to the races.
What has Marian done?
Marian, our remote Recruiter with HR and customer relations experience handled the following:
Marian developed relationships with the candidates
Marian built trackers for each step of the recruiting process
With this, the team could fully understand and manage the recruitment pipeline while attending to the increasing demand without straining the Human Resources Manager. After two months, seven outstanding caregivers were onboarded on the Home Instead team to help new seniors and their families.
After 2 months, 7 OUTSTANDING CAREGIVERS WERE ONBOARDED on the way to the Home Instead team to help new seniors and their families.
What has Roanne done?
Roanne, our remote Scheduler with more than ten years of experience in project management handled the following:
Roanne quickly learned how to use ClearCare (now WellSky)
Roanne worked hand in hand with the other scheduler to develop a more streamlined process
The process Roanne built allowed them to schedule shifts in advance - 100% SHIFTS WERE SCHEDULED!
This process also helped increase consistency in the assigned caregiver for the senior's ease. Furthermore, Roanne worked an expanded on-call schedule to accommodate urgent client requests.
Cost Saving Solution
Not only was ClearDesk able to provide remote trained team members, but the franchise was also able to leverage meaningful cost savings.
By understanding what success looked like for this Home Instead franchise and keeping in mind the industry-wide challenges that come with growth, we recruited the perfect remote team members for the business.
Within two weeks, Marian and Roanne completed the Strong Start Program and the Home Instead training allowing them to succeed.
Results were quick and operations improved every day. By using ClearDesk and the Home Instead training program, the California location is set up for future growth and success!